Let’s be real—running a business can feel like juggling with one hand tied behind your back. When resources are limited, pushing through is tempting—but there’s a better way. This month’s issue is about optimizing what you already have—so you can get back your time, increase efficiency, and grow sustainably.
1. Use the 80/20 Rule to Focus on What Works
80% of your results come from 20% of your actions. Identify your top-performing tasks, services, or clients—and double down. Ask yourself: What’s moving the needle in your business?
2. Time-Saving Tools You Already Have (but Might Not Be Using Fully)
– ClickUp Automations: Let repetitive tasks run in the background.
– Loom: Record once, train forever.
– Zapier: Make your systems talk to each other.
Try learning one new feature this week—you’ll be surprised how much time you can save.
3. Delegate Smart: What You Shouldn’t Be Doing Anymore
Delegation doesn’t mean ‘expensive.’ It means strategic. If the task is: – Repetitive – Draining – Outside your genius zone, it’s time to offload it. Start small—hire a freelancer for just a few hours/month.
4. Create a “One Hour Ops Window” Each Day
Block one hour daily to tackle core operations—emails, approvals, system checks. This creates boundaries so you stay responsive without spending your entire day in the weeds. Protect your CEO time!
5. Batch & Theme Your Workweek
Instead of bouncing between tasks, group similar ones together. For example:
– Mondays: Planning/Admin
– Tuesdays: Client Calls
– Wednesdays: Content Creation
This helps you stay focused and reduces the time lost switching between tasks.
Need a hand streamlining your workflow?
If you’re tired of doing it all yourself, I can help you simplify and optimize. Let’s work together to take some of that weight off your shoulders.
